Applying for Away Rotations

What	Who	Notes
Add/Drop an Away Rotation Form	Student	Use this form to add/drop an away rotation, you must be logged into your brown.edu account.
Away Rotation Request Form	Student	Use this form to make requests related to applying for away rotations (release applications, upload transcripts, etc.), you must be logged into your brown.edu account.
BLS Certification	Student	See course options below. Note: Beginning with the 2016 CSC the BLS recertification is included with ACLS certification.
Criminal Background Check (CBC)	Student	There is a $33 charge for this service.
Drug Screening	Student	Contact Brown Health Services for an appointment.
Immunization Records	Student	Log into the Patient Portal. Select Immunization, View History to view or print. Please see below for information about completing the immunization forms provided by schools hosting away rotations.
Transcripts – Official	Student	All transcripts must be ordered online.
VSAS		View the list of VSAS schools. Shows when the application cycles open. VSAS Away Application Guide

VSAS (Visiting Student Application Service)

VSAS is an application hosted by the AAMC which allows students to apply for 4^th year away electives. Most, but not all, med schools use VSAS.

Applying for an away rotation requires that the student and AMS Records office work together to upload the required documentation to VSAS.

Student is responsible for: immunizations, CV, photograph, official transcript (if required).
AMS Records is responsible for: verification of completion of core clerkships, HIPAA training, criminal background check, etc., unofficial transcript, releasing applications when notified by student

View the list of VSAS schools at the AAMC website. Download a tutorial on how to apply for rotations.

BLS Training: Beginning with the 2016 CSC, students are certified in both Basic Life Support (BLS) and Advanced Cardiac Life Support (ACLS). For students who do need to re-certify, Two local AHA-approved sites for the 4-hour "BLS for Healthcare Providers Renewal" course are:

New England EMT Rhode Island (NEEMTRI) 860A Waterman Ave., East Providence, RI 02914 Contact: 401-434-3120 to register for the "BLS for Healthcare Providers Renewal" course
Cost: $75
City Wide CPR, Johnston 952 Plainfield St. Unit # 2, Johnston, RI 02919 Contact: 1-866-757-5453 ext 701 or register online for the "BLS Class for Healthcare Providers" course (no specific course for re-certification at this location)
Cost: $69
American Safety Programs & Training 150 Niantic Avenue, Providence, RI 02907
Contact: 401-273-6900 or register online for the "BLS for Healthcare Providers" course
Cost: $75

Criminal Background Check (CBC): Some schools require visiting students to have had a background check within the past 12 months. Students may request a criminal background check from Barada Associates. There is a $32 charge for this service.

Drug Screening: Some schools require a drug screening. To request one, please call Brown Health Services at (401) 863-1330. Your insurance will be billed for this service.

Immunizations: If a host school requires you to complete their immunization form, please schedule an appointment at Brown Health Services by calling (401) 863-1330. A nurse will complete the form(s) with you. Please complete as much of the form as possible prior to your appointment. Maximum of 3 forms per 20 minute appointment.

Letters of Good Standing: Some, but not all, schools may require a standard letter of good standing. To request one, please fill out this form.

Letters of Recommendation: Some schools require letters of recommendation from a faculty member. Those should be sent to [email protected].

Transcripts (official): All transcripts must be ordered online, please submit a request.

Releasing Applications: Once the application materials for a rotation are complete, indicate that you’d like the application to be released by completing this form. Your application will not be submitted until this step is complete.

Accepting an Away Rotation: In order to receive credit for the away rotation, you must be registered in Oasis at least thirty days prior to the start date of the rotation. To have the away rotation added to your schedule, complete this form. Retroactive adding of away rotations is not permitted.

Dropping an Away Rotation: To have an away rotation dropped from Oasis, complete this form.

Add/Drop Restricted Period for AMS electives: Students are permitted to add or drop electives and sub-internships with a minimum 30 day lead time prior to the start date of the rotation. Courses cannot be retroactively added or dropped.