Medical School Records and Registration

Applying for Away Rotations

Applying for an away rotation is a coordinated effort between the student and the Office of Records and Registration.

What

Who

Notes

Add/Drop an Away Rotation Form

Student Use this form to add/drop an away rotation, you must be logged into your brown.edu account.

Away Rotation Request Form

Student

Use this form to make requests related to applying for away rotations (release applications, upload transcripts, etc.), you must be logged into your brown.edu account.

BLS Certification

Student

See course options below.  Note: Beginning with the 2016 CSC the BLS recertification is included with ACLS certification. 

Criminal Background Check (CBC)

Student

There is a charge for this service.

Drug Screening

Student

Contact Brown Health Services for an appointment.

Immunization Records

Student

Log into the Patient Portal. Select Immunization, View History to view or print. Please see below for information about completing the immunization forms provided by schools hosting away rotations.

Transcripts – Official

Student

All transcripts must be ordered online. 

VSAS

 

View the list of VSAS schools.
Shows when the application cycles open.
Tutorial for MD21

VSAS (Visiting Student Application Service)

VSAS is an application hosted by the AAMC which allows students to apply for 4th year away electives. Most, but not all, med schools use VSAS.

Applying for an away rotation requires that the student and AMS Records office work together to upload the required documentation to VSAS.

  • Student is responsible for: immunizations, CV, photograph, official transcript (if required).
  • AMS Records is responsible for: verification of completion of core clerkships, HIPAA training, criminal background check, etc., unofficial transcript, releasing applications when notified by student

View the list of VSAS schools at the AAMC website. Download a tutorial on how to apply for rotations.

BLS Training: Beginning with the 2016 CSC, students are certified in both Basic Life Support (BLS) and Advanced Cardiac Life Support (ACLS). For students who do need to re-certify, Two local AHA-approved sites for the 4-hour "BLS for Healthcare Providers Renewal" course are:

Criminal Background Check (CBC): Some schools require visiting students to have had a background check within the past 12 months. Students may request a criminal background check from Barada Associates. There is a $32 charge for this service.

Drug Screening: Some schools require a drug screening. To request one, please call Brown Health Services at (401) 863-1330. Your insurance will be billed for this service.

Immunizations:  If a host school requires you to complete their immunization form, please schedule an appointment at Brown Health Services by calling (401) 863-1330.   A nurse will complete the form(s) with you. Please complete as much of the form as possible prior to your appointment. Maximum of 3 forms per 20 minute appointment.

Letters of Good Standing: Some, but not all, schools may require a standard letter of good standing. To request one, please fill out this form. 

Letters of Recommendation: Some schools require letters of recommendation from a faculty member. Those should be sent to Paul George.

Transcripts (official): All transcripts must be ordered online, please submit a request

Releasing Applications: Once the application materials for a rotation are complete, indicate that you’d like the application to be released by completing this form.  Your application will not be submitted until this step is complete.

Accepting an Away Rotation: In order to receive credit for the away rotation, you must be registered in Oasis at least thirty days prior to the start date of the rotation. To have the away rotation added to your schedule, complete this form. Retroactive adding of away rotations is not permitted.

Dropping an Away Rotation: To have an away rotation dropped from Oasis, complete this form.

Add/Drop Restricted Period for AMS electives: Students are permitted to add or drop electives and sub-internships with a minimum 30 day lead time prior to the start date of the rotation. Courses cannot be retroactively added or dropped.