Applying for Away Rotations

Requirements	Responsibility	Description
Away Rotation Request Form	Student	Use this form to make requests related to applying for away rotations (release applications, upload transcripts, etc.). You must be logged into your brown.edu account.
BLS Certification	Student	See course options below.
Criminal Background Check (CBC)	Student	There is a $36 charge for this service. This is only required if your current background check has expired.
Drug Screening	Student	Contact Brown Health Services for an appointment. Please verify that your insurance company covers the cost of drug screening at Brown Health Services.
Immunization Records	Student	Log into the Patient Portal. First select Immunization, then select View History to view or print. Please see below for information about completing the immunization forms provided by schools hosting away rotations.
Official Transcripts	Student	All transcripts must be ordered online.
VSLO		VSLO Student Essentials Guide

VSLO (Visiting Student Learning Opportunities)

VSLO is an application hosted by the AAMC which allows students to apply for 4^th year away electives. Most, but not all, medical schools use VSLO.

Applying for an away rotation requires that the student and the Office of Records and Registration work together to upload the required documentation to VSLO. Please note: We require a minimum of 3-5 business days to process all of your requested documents. If you know of a particular deadline for an application, please request documents as soon as you know these dates by email to ams-records@brown.edu.

Student is responsible for: immunizations, CV, photograph, official transcript (if required).
AMS Records is responsible for: verification of completion of core clerkships, HIPAA training, criminal background check, unofficial transcript, and releasing applications when notified by student, etc.

View the list of VSLO schools at the AAMC website. Download a tutorial on how to apply for rotations.

BLS Training: Students are certified in both Basic Life Support (BLS) and Advanced Cardiac Life Support (ACLS). For students who need to re-certify, please see below for local AHA-approved sites for the 4-hour "BLS for Healthcare Providers Renewal" course are:

City Wide CPR, Johnston 952 Plainfield St. Unit # 2, Johnston, RI 02919 Contact: (866) 757-5453 ext 701 or register online for the "BLS Class for Healthcare Providers" course (no specific course for re-certification at this location)
Cost: $69
American Safety Programs & Training 150 Niantic Avenue, Providence, RI 02907
Contact: (401) 273-6900 or register online for the "BLS for Healthcare Providers" course
Cost: $75

Criminal Background Check (CBC): Some schools require visiting students to have had a background check within the past 12 months. Students may request a criminal background check from Barada Associates. There is a $36 charge for this service.

Drug Screening: Some schools require a drug screening. To request one, please call Brown Health Services at (401) 863-1330. Your insurance will be billed for this service.

Immunizations: If a host school requires you to complete their immunization form, please schedule an appointment at Brown Health Services by calling (401) 863-1330. A nurse will complete the form(s) with you. Please complete as much of the form as possible prior to your appointment. Maximum of 3 forms per 20 minute appointment.

Letters of Recommendation: Some schools require letters of recommendation from a faculty member. These should be sent directly to AMS-Records@brown.edu from the faculty or staff member.

Transcripts (official): All transcripts must be ordered online, please submit a request.

Releasing Applications: Once the application materials for a rotation are complete, indicate that you’d like the application to be released by completing this form. Your application will not be submitted until this step is complete.

Accepting an Away Rotation: To add an away rotation to your schedule, you must add yourself to the waitlist for the away elective or subinternship in Oasis to begin the approval process. All requests must be approved by Dean Vrees. AMS Records and Registration will drop any conflicting courses on a student’s schedule once the away rotation has been approved by the Associate Dean for Student Affairs since away rotations cannot be taken concurrently with any other course. Once it has been approved, you will see it as a registration on your schedule. Retroactive adding of away rotations is not permitted.

Dropping an Away Rotation: You may drop the away elective or subinternship if it is not within the 30 day add/drop period. If it is within the 30 day add/drop period, please submit the AMS late add/drop request form.

Add/Drop Restricted Period for AMS electives: Students are permitted to add or drop electives and sub-internships with a minimum 30 day lead time prior to the start date of the rotation. Courses cannot be retroactively added or dropped.

AMS Away Rotation Maximum: Med 4 students can be approved for a maximum of 3 away rotations without additional approval from the Senior Associate Dean for Medical Education.